Best Time Management Tools & Software

Top time management software solutions are HRMantra, Keka, Wallet HR, Qandle, and Securtime. Such a time management system helps you track the time you and your employees spend on different working projects or tasks. Compare and choose the best time management software solution as per your needs.

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List of 20 Best Time Management Software

Showing 1 - 20 of 157 products

Powerful collaboration tool for teams of all sizes

Wrike is an online project management software that gives you complete visibility and control across your tasks. Online project management software to establish an advantage and align your team to work quick and active across your organization. Read Wrike Reviews

Software by TimeClock Plus, LLC

TimeClock Plus is very effective solution for the Biometric attendance to save the time and manage very accurately work-time for the employee. Having very effective key features to maintain the record. Read TimeClock Plus Reviews

An HR software? Far more than that.

This HR software automates the human resources department within your company. It keeps track of everything: from all the employees’ information and their sick leaves and holidays to all the records and documents. All your human resources management tools in one place! Read Factorial Reviews

Modern work intelligence

Trusted by over 3,000 global brands, insightful Workforce Analytics, and productivity software is a leading provider of data-driven solutions and services that can help you optimize your employees' productivity and performance, remote, hybrid or office-based. Read Insightful Reviews

Software by 7shifts

7shifts is a fully featured Time-management Software. Specially designed for the Restaurant. Can save time and money of staff members and easy to use for managing their upcoming shifts, also able to check the availability of staff. Read 7shifts Reviews

Category Champions | 2024

Time Doctor helps you simplify employees tracking process for remote teams. It comes with 14-days free trial session. It integrates with JIRA, Basecamp 3, Freshbooks, Redmine, API, and many others. Read Time Doctor Reviews

A complete HR solution that improves end to end em

Suite of human capital management applications: HR, benefits, payroll, performance and talent management, suitable for midsize and enterprise customers with 1000+ employees. Learn more about Oracle Fusion Cloud HCM

Category Champions | 2024

Complete employee experience platform

Keka is the time management software platform that has complete Timesheet capabilities that allows tracking Client & Project hours. And it comes completely integrated with Leaves, Time & Attendance. Read Keka Reviews

Most Reviewed

Category Champions | 2024

We are a focussed time management software solution provider for corporate. We offer end to end HR solution from recruitment to retirement covering entire employee life cycle in an organisation. Our solution can be delivered as a product that can be used by the customer at his location. Best for large, medium & small business HR software Read Wallet HR Reviews

Contenders | 2024

Flexible attendance and timesheet software

Schedule shifts, capture attendance and timesheet details accurately whichever way you want. Biometric, RFID, Geo-fenced apps, QR Code, Selfie attendance and many more. Set up your attendance rules and see magic happen. See for yourself but get ready to be blown away. Read Qandle Reviews

Contenders | 2024

India's #1 product for time attendance

Securtime is India’s no:1 Time Management Software and workforce management product. Securtime allows organizations to track the distributed workforce in real time and offers biometric devices, Webapp and Mobile apps as components and it’s a plug-n-play offering. Read Securtime Reviews

India’s Most Popular HR & Payroll Software

HROne is owned by Uneecops group, a 60+ Million fast-growing conglomerate with 09+ offices in the country employing 700+ smart professionals. It is a veteran business automation and services provider with 20+ years of profound experience. Read HROne Reviews

Category Champions | 2024

Top Time Management System for Business

HRMantra is the World's most feature rich HR and Time Management software helping automate the most complicated of hire to retire HR processes easily using its CRORES of ready to use features. It saves 30 min per emp per day giving over 10 times ROI. 100% project success assured Read HRMantra Reviews

Transforming HR, Empowering People

Spine is best HR system stores complete records of the employees fulfill most of the Compliances, that takes care of all your requirements relating to management, workflow, and accounting employees. Read Spine HR Suite Reviews

Category Champions | 2024

An applicant tracking system for great recruiters

Great recruiters know how to find great candidates. It's all the other things, like scheduling interviews and sending out status updates that they need help with. So, we built Freshteam a time management software to help recruiters focus on the only thing that matters: recruiting. Read Freshteam Reviews

Get 20% off on annual subscription!

#1 Employee Experience Platform | Zimyo is a human resource management solution that empowers organizations to manage and retain great talent! Read Zimyo Reviews

Best Time and Attendance System Software

PeopleWorks is a time management software and cloud based Employee Lifecycle Management solution which manages all aspects of an employee’s tenure with their employer from Hire to Retire i.e. Resource planning, Pre-joining details, On-boarding, Attendance, Leave, Time and Attendance System, etc. to name a few. Read PeopleWorks Reviews

Contenders | 2024

Software by Zoho Corporation Pvt. Ltd.

Zoho People is a Time Management Software and cloud-based HR software that's crafted to automate your HR processes while also focusing on your most important assets - your people. Designed for small, medium and enterprise businesses,  Read Zoho People Reviews

High Performer | 2024

For your business to grow, your people must grow

greytHR is the preferred time management software for businesses. It automates key areas of HR, payroll management, time and attendance system. With more than 9,000+ highly satisfied customers and managing 10 lakh employee records daily, we understand what it takes to deliver a high quality software service on a 24 x 7 basis. Read greytHR Reviews

HR Transformation. Business Outcomes.

ZingHR is a cloud based human resource management software and payroll solutions which specifically designed for Indian companies. It provides a complete solution to your needs of entire organization and dashboard of all employee activities. Read ZingHR Reviews

time management software guide

Manual time and activity tracking may be useful for individuals and small businesses. But to grow and expand your venture, you need more than just noting the timeline. Therefore, consider using time management tools instead. It empowers your business to save time while handling and optimizing the staff’s work efficiency and task management.

However, what exactly is time management software? How would they help us? This post has a comprehensive explanation for your every doubt. From benefits and features to the latest trends, along with the pros, cons, and pricing of software, we got you covered in all aspects. Now, let us first begin by learning about time management tools.

What Are Time Management Tools?

Time management tools contain time-tracking software, which allows you to keep track of work time. You can easily monitor the time spent by your employees on different projects and tasks. This tool is more than just gathering information; it optimizes the work environment and encourages accurate budgeting on projects, investments, and salaries.

Its user-friendly interface is flexible and intuitive. Employees can easily adapt and configure needs for each project while you measure the time, cost, and accuracy of output beforehand. Further, we have online time management software vouching for more features like automatic time tracking, reminders, etc.

In reality, of the time given to a workday, 80% is spent doing tasks with no value for the company, while only 20% is spent on professional work. You can avoid these situations in your workplace by integrating a time management system. Further, reap maximum business benefits too.

You’ve seen the real purpose of using a time management tool. Now, let’s explore people who adapt time management apps and software.

Who Uses Time Management Tools & Software?

In simple words, time management software is your time tracker. It helps with scheduling, decision-making, measuring project profitability, etc. From students to technical experts, everyone has enough reason to have better task management in life. However, depending on your needs, you can consider various management apps.

Around 43% of managers are using collaboration tools for better project management. Whether online, offline, or cloud-based, all apps are capable of satisfying the professional contrary. Now let’s see who uses time management tools:

  • Project Managers.
  • HRs.
  • Freelancers.
  • Entrepreneurs.
  • Security Engineers, etc.

In the next section, you can look at the benefits of using the best time management tool.

What Are The Benefits Of Best Time Management Software?

Time management tools are capable of increasing the company's overall work potential. Because they redistribute the workload to employees in their most productive areas to steadily boost productivity. Now let’s explore some of its benefits:

advantages-of-best-time-management-software-by-softwaresuggest

  1. Improved Productivity

    Time management software helps identify each employee’s most productive times and sectors, along with activities and parts that aren’t crucial to invest time in. Therefore, managers can optimize task management and reduce the load. Another important point is that there is no more micromanagement and salary misjudgments.

  2. Effective Task Management

    Time management tools effectively assign tasks while tracking and managing them in real life. They help improve decision-making and communication between team members. Most of these tools work on the cloud so that you can enjoy better storage allocation and backup of critical data without any hardware requirements.

  3. Time Tracking and Accountability

    Time management tools accurately track and record the time spent by every individual within work hours. At the same time, allowing employees to divide their attention between important tasks and urgent tasks adequately. Henceforth, it promotes accountability among staff and encourages them to work before the deadlines.

  4. Enhanced Planning and Organization

    Do you know if you spend 10-12 minutes planning, you can save 2 hours of work time? Yes, it's possible with efficient time management tools. They help in setting clear goals while prioritizing tasks and creating a to-do list. Indeed, dividing your time between different activities helps you organize your personal and professional time.

  5. Reduced Stress and Overwhelm

    This software helps individuals manage tasks while pushing them to be committed to prior plans. With all attention, they support you in avoiding becoming overwhelmed with large piles of work and ending up declining your motivation. Thus, choosing them makes life easier and less stressful within the professional environment.

  6. Data and Analytics for Improvement

    Data and analytics services play a key role in almost every business, regardless of size. Their results ultimately increase customer satisfaction, make enhancements, and improve revenue. All this demands accurate data from the company, and you can easily derive such needful insights if you choose time management tools as your source storage.

    A long list of advantages! Now, let’s explore some of the important features of time management apps in the next section.

What Are The Features Of Best Time Management System?

Workplaces are prone to stress; it's unavoidable, but you can potentially improve your work-life balance just by using time management programs. Let’s explore some of its features and alternatives that you can easily follow to track time:

features-of-best-time-management-system-by-softwaresuggest

  1. Task and Project Management

    Task management is a part of project management features. You can schedule tasks, calculate your billable hours, track deadlines, etc., all with Gantt charts or dashboards. Here, you can apply the Pomodoro technique, RPM method, or Eisenhower Matrix for more personalization and improvement.

  2. Calendar and Scheduling

    Calendars are free time management tools. They are flexible to use, easy to set up and provide good time management with reminders. It offers better scheduling benefits while you can focus on work & family without distractions. One of the best examples we use in our daily lives is Google Calendar.

  3. To-Do Lists

    Do you know that 70% of people create to-do lists for important tasks? In reality, they are one of the most used time management tools out there. The idea is to note everything to prevent being overwhelmed with tasks. And if you add important details like deadlines, priority, etc. The list becomes more exclusive and helps you complete tasks within time.

  4. Priority Setting

    Task prioritization is an effective feature that tracks the time spent on particular tasks. And in case of any urgent or more important tasks, you can easily organize your schedule as per importance and complete your work. Henceforth, attain positive outcomes and enhanced productivity.

  5. Collaboration and Sharing

    Collaborating with online time management tools is best for everyone in businesses, regardless of team size. When they distribute the work, they track employee performance in each task and then share them accordingly. Therefore, it increases the chance of perfection and smart multitasking with fewer failures.

  6. Notes and Documentation

    Note-taking and documentation are the best time management means for reflecting on your work pattern and goals. They also make it easy to check all your past work, as the references and articles are noted in one place. Otherwise, use pre-made templates for digital documentation directly, which promotes access to your staff, too.

    These features highlight the real purpose of using time management tools. In the next section, you can learn how project management tools help us in real life.

How Do Task And Project Management Tools Help With Time Management?

The 24 hours of a day seem like a lot of time, but when you write off the time for each task like sleeping, traveling, and working. It nearly comes down to 7-8 hours of definite time. In that period, if you apply task and project management, the work gets done in less time. Now let’s explore some facts on how time management tools help to save time:

  1. Better Action plan

    Executing work without prior preparation and no tracking of project progress leads to failure and time waste. So, using time management tools, they will create a task roadmap with due dates, tags, percentage of progress, etc., already in the dashboard. Further, it helps with better time management and outcomes.

  2. Multitasking

    Multitasking is an excellent skill to possess, but without correct guidance or planning, you may end up wasting time on useless tasks. Therefore, integrating project management tools is necessary to avoid such mishaps. They will complement your talent and save time by finishing tasks on priority.

  3. Leverage pre-built features

    Creating a workflow for each project is pretty time-consuming. Instead, choose pre-built templates, frameworks, etc., to shape your workflow within seconds. Project management tools allow easy changing of due dates and task names. For the salary plan, you can directly use the integrated payment gateway budgeting feature.

  4. Automate tracking

    Almost 73% of organizations globally use automation in project management tools. It can schedule appointments, sort emails, extract project reports, track billable time, and many more benefits. All these tasks require only small changes and settings; that's it! They automatically perform them while saving a lot of time for managers.

    The above are only a few benefits. You can enjoy more robust features. The next section explores details about future trends in time management tools.

What Factors To Consider For Choosing The Best Online Time Management Software?

Providing full liberty to employees may not produce the ideal productivity. But employing the correct time management program will change the overall scene and help you control productivity levels. Therefore, let’s see the features to consider for the right time-tracking software:

how-to-select-the-best-online-time-management-software-by-softwaresuggest

  1. Accurate time tracking

    Your time management tools should accurately track the time employees have spent on particular tasks. That means storing both manual entries and automatic registers from users. Despite having automatic time trackers, if any employee works overtime, he/she should be able to log their additional hours for extra payout manually.

  2. Efficient project management

    The right time management tool will efficiently help project managers and HRs because their relentless tracking of work progress speeds up the project delivery and even allows them to validate the delivery standards beforehand. Another point is if you pay your employees on an hourly basis, then this system will estimate their exact salary.

  3. Elaborate reports

    You can call it the best time management software only when it provides detailed, interactive, and accurate time-tracking reports. They should have factors like idle time week/day, time on tasks, logins, logouts, employee time contributed towards the project, etc. Furthermore, it should be easy to derive insights and track their working pattern.

  4. Good Accessibility

    Accessibility plays a huge role in time-tracking software. When companies work from a remote ecosystem, tools should schedule meetings and deadlines while maintaining the quality of work. In this case, choosing cloud-based time management tools is better as they work irrespective of location, and their online interface reflects the team effort.

  5. Allow Integrations

    All of the salary management is interconnected to time tracking software. Because the amount is usually calculated by the effort or number of days/hours put in by individuals on company projects and paid on that basis, it should allow the payroll management system to be integrated and have more add-ons to promote transparency.

    The next section explores details about future trends in time management tools.

What Are The Latest Trends In Time Management Tools?

Time tracking system usually works with remote employees, flexible hours, timesheets, punch cards, etc. However, technological advancements are transforming them with access to more customizability and automatic tracking. Now let’s explore some of such future trends of time management tools to look out for:

trends-in-time-management-tools-by-softwaresuggest

  1. Voice-Activated Assistants

    Voice recognition technology like Alexa and Google Assistant will become more accurate with performance. They will do diverse tasks in the workplace with simple voice commands. Employees can even verbally send absence requests, make schedule changes, and assign tasks to other staff.

  2. Customization and Personalization

    You can see major personalization in setting tracker metrics, data privacy, templates, customized work review reports for each employee, etc. They will help project managers stay reliable and build connections with staff. Further custom time reports can be derived and used in the long run.

  3. Goal Tracking and OKRs

    In the future, the use of OKRs will become more common as they provide a direct path to success. And time management software works for goal tracking and performance metrics. As they directly provide work outcomes compared to ideal results. This addition to time managing tools will effectively tackle challenges and give feedback. 

  4. AI-Powered Virtual Assistants

    AI undoubtedly will play a major part in upscaling the project management software. We can automate the entire process without interruptions to analyze work patterns and improve optimization. Meanwhile, AI-derived insights can identify potential work slumps and downtimes. Even today, 56% of employees use AI in their workplace, such as the applicant tracking systems used by HR for hiring.

    These are only some main trends to look out for beyond 2023. In the next section, you can explore the best software list with features, pros, cons, and pricing tools.

Top 5 Time Management Tools & Software

Name
Free Trial
Demo
Pricing

ProofHub

14 Days

Yes

Starting price at $50/month

DeskTime

14 Days

Yes

Starting price at $5/user/month

Keka

14 Days

Yes

Starting price at $84.14/month

Toggl

14 Days

Yes

Starting price at $25/month

TimeCamp

14 Days

Yes

Starting price at $3.99/month

So, here comes the most important section to look for. Moving ahead, let’s see the best time management software and tools to use in the workspace below:

1. ProofHub

ProofHub is one of the best time management tools that helps with planning and delivering projects. It simplifies the entire workflow through Kanban boards, to-dos, and Gantt charts, as well as integration with Drive and Dropbox. They even offer good discounts to nonprofit organizations & small teams.

Features
  • Project Planning.
  • Milestone Tracking.
  • Resource Management.
  • Collaboration.
Pros
  • It has ultimate control over diverse teams.
  • Comprises an intuitive design.
  • Possesses an extremely beautiful user interface.
  • Requires little to no major learning curve.
  • Contributes to on-point accountability.
Cons
  • Difficulty in integrating email accounts.
  • Low access to direct login.

Pricing

  • It has no per-user fees.
  • It offers two pricing modules, i.e., Essential Plan, priced at $50/month, and Ultimate Plan, priced at $99/month.

2. DeskTime

DeskTime is a real-time time-tracking software with hefty features like Absence, leave, and project management. It also offers various benefits like API integration, expense tracking, and time management, and its online time management software employs an automatic tracker to increase staff efficiency.

Features
  • Event Calendar.
  • Employee Scheduling.
  • Overtime Tracking.
  • Archiving and Retention.
Pros
  • It offers a private time mode for employees.
  • Enables automated screenshots.
  • Possesses an automated time-tracking feature.
  • Helps in the management of various projects.
  • Comes with invoicing and calendar features.
Cons
  • It has moderate resource tracking.
  • Lacks the feature of shift scheduling.

Pricing 

  • It comes with monthly and annual plans both.
  • Comprise the Free Trial Plan as well.
  • Modules include the Pro Plan, priced at $5/user per month. The Premium Plan is priced at $7/user per month, and the Enterprise Plan is priced at $ 14/user per month.

3. Keka

Keka is the best time management software with complete Timesheet capabilities. It allows tracking of clients and project hours while handling the entire payroll, performance, expense, and asset management. They are packed with innovative tools and advanced functionalities. Overall, they are a good option for collaboration.

Features
  • Multi User Login and Access.
  • Aggregate Reports.
  • Loan and Advances Management.
  • Formula Defined Accurate Salary Calculation.
Pros
  • It supports KPIs tracking.
  • Maintains high data security mobile support.
  • Constitutes good project management.
  • Comes with a remote login feature. 
  • Possesses customizable capabilities.
Cons
  • Mainly takes a long time to implement.
  • Lacks a file management system as well.

Pricing

  • Users can avail of a Free Trial Plan.
  • Modules comprise the Foundation Plan, priced at $84.14/month. Strength Plan is priced at $120.20/month. Growth Plan is priced at $168.28/month.
  • It also offers a fully customizable “Blue Collar Plan.”

4. Toggl

Toggl is another famous on the list of time management tools that allows both online and offline time tracking with effective time management techniques. They use an authentic attendance tracking system to provide a shared team calendar. Further, it offers users both website and mobile applications. They can directly label the tasks within the project.

Features
  • Expense Management.
  • Billing and Invoicing.
  • Custom Time Reports.
  • Multiple Billing Rates
Pros
  • It provides easy client segmentation.
  • Has a user-friendly interface.
  • Offers robust reports and analytics to the users.
  • Equips offline functionality as well.
  • Tracks and monitors project well.
Cons
  • Lacks time-tracking adjustment feature. 
  • The pricing structure is expensive for large teams.

Pricing

  • It comes with a Free Trial Plan. Apart from that, it also consists of three more plans.
  • The Basic Plan costs $25/month, the Premium Plan starts at $535/month, while the Business Plan costs $670/month.

5. TimeCamp

Last on the list of time management tools is the TimeCamp. It enables both managers and teams to track billable hours and non-billable hours transparently. Its automatic time tracking combined with invoicing can differentiate reports on our requirements. Their integration abilities plus mobile application support are great convenience for all the users.

Features
  • Notification Support.
  • Task Management.
  • Multi-Company Management.
  • Absence Management.
Pros
  • Offers reports with detailed insights.
  • Comprises manual as well automatic tracking.
  • Customer support is exceptional.
  • Has an intuitive user interface and setup.
  • Generates invoices quickly and easily.
Cons
  • Discomfort faced during bill payment.
  • Lacks integration with other applications.

Pricing

  • Its pricing comprises the Starter Plan, $3.99; Premium Plan, $6.99; Ultimate Plan, $10.99; and a fully customized Enterprise Plan.
  • Apart from the above-mentioned cost-efficient plans, it offers a Free Forever Plan.

Conclusion

Time management tools are of greater benefit within the workplace. They allow better clarity, accountability, productivity, and confidence while you can achieve bigger goals and profit with no scope for procrastination and stress. Thus, attain the correct balance between professional and personal life. So, for readers looking to improve your work ecosystem, this software is highly recommended.

Related Content

FAQs

Some of the top calendar and scheduling tools are Todoist, Google Calendar, Trello, Asana, 7shifts, Schedulicity, Reservio, Leadforce CRM, and InCruito.

Time management tools provide meaningful insights into your time spent, help you prioritize more on better tasks, and determine the wasted resources to improve overall time management.

Automation & workflow management tools automatically set up due times and reminders and manually craft emails to be sent. Further, it automates all repetitive tasks and performs faster, leaving no room for errors.

Last Updated: January 11, 2024